The instant your account is created, we'll text you a toll-free call in number that your employees can call to clock in and out from any phone.
Starting with the first call received, the system will learn your employees and the job sites they work at. It will also track their time worked and report it to you automatically. You don't have to configure anything, install anything, or even log in once.
For those who want to use advanced capabilities, like call-out reminders for late employees, or integration with QuickBooks, we provide a simple web portal to customize the system and fully take advantage of its power.
Please take a look at the feature highlights below, to fully appreciate what makes our service so popular with our customers.
Our service was designed to be self-learning so our customers don't have to spend any time setting it up. We use multiple technologies like Caller ID, text messaging, and cell phone GPS, to discover your employees and the job sites they work at. This allows the system to learn names, addresses, GPS coordinates, phone numbers and more. You truly do not need to do anything beyond creating your account.
If your employees can place a phone call, and reply to a text message, they are ready to use the system now. They won't need to remember job codes, or employee IDs. Our goal is to check them in with as little interaction as possible. This means you don't have to train your employees. You only need to tell them the phone number to call. (We'll provide you with a toll-free call in number the moment you create an account.)
The system automatically keeps you informed. Starting the first day, we'll tell you each time an employee uses the system for the first time. At the end of the first day, and every day there after, we will send you a Daily Digest report that shows you a snapshot of the previous day's results, like hours worked by employee and by job, late employees, and employees who didn't show up at all. We'll then send you weekly, bi-weekly, or twice monthly payroll-ready timesheet reports, based on your preference.
For each job in the system, you may check a box to enable call-out reminders for late employees. This consistently results in improved on-time arrival for our customers who schedule jobs. If you would like, the system will also call the supervisor if the employee fails to show up at all. These call-out reminder calls not only ensure that all jobs are done, they provide owners and supervisors peace of mind to know that they will be notified if an employee is absent.
Telephone Timesheets supports integration with either QuickBooks Desktop or QuickBooks Online, making setup and payroll fast and simple. QuickBooks integration also enables you to import and synchronize your employees, customers, and service items. You will never have to manually enter timesheet data in order to run payroll. Telephone Timesheets exports this data to QuickBooks with a mouse-click.
You can sleep at night knowing your data is secure, and your employees will always be able to check in and out. We have built our system in Amazon Web Services, the #1 cloud services platform in the world. It was designed to operate across two fully redundant, state of the art Amazon data centers so that it will keep working, even in the event of a catastrophic equipment failure.